Harvard travelers are expected to seek lodging that is safe, comfortable and reasonably priced. It is strongly recommended that travelers book their lodging with one of our preferred hotels or through one of our preferred travel agencies. Supporting our preferred vendors enables us to negotiate better rates and amenities with increased usage.
Listed below are recommendations when making hotel reservations.
Harvard has negotiated discounts with local area hotels both in the Square as well as Boston. Hotels can be booked through any of our preferred travel agencies or through the hotel directly. Be sure to ask for our preferred rate.
For a listing of preferred hotels outside of Cambridge/Boston, click on the Travel Portal and select HOTELS from the index on the left.
Harvard is now a Member of Marriott’s Global Partnership Program! As a member of Marriott’s Global Partnership Program (GPP) Harvard employees receive a minimum 10% net discount with Last Room Availability for standard rooms across all brands (excluding Design Hotels, Marriott Executive Apartments & Marriott Vacation Club International).
To receive the discount:
- Go to www.marriott.com and enter your destination and dates.
- Select Special Rates and corporate code, set ID and enter “HVD” and find hotels.
- The properties offering the Harvard rate will appear and you can book directly.
Additionally, Harvard Employees are invited to join the Marriott Bonvoy Rewards program. As a new member, you will be upgraded to Silver Elite which offers enhanced benefits. To join, click here: https://joinmarriottbonvoy.com/account/silver/default.aspx?source=Harvard&language=en. Please note - you must use your Harvard e-mail address. If you have a previous membership number using a personal e-mail address, you can sign up for a new account which can be merged with your existing account.
Club Quarters are private hotels for the exclusive use of employees and guests of its member organizations in prime downtown locations. Harvard is a member of Club Quarters. Reservations can be made through Club Quarters directly or through one of our preferred agencies. Club Quarters has four room sizes for long or short stays.
Club Quarters reservations
Harvard travelers can save up to 20% at Choice Hotels. Choice Hotels include Choice Hotels includes Cambria Hotels and Suites, the Ascend Hotel Collection, Comfort Inn, Comfort Suites, Quality Inn, Sleep Inn, Clarion, Mainstay, Suburban, Econolodge and Rodeway. The up to 25% discount off the Best Available Rate is available to associates of Harvard University for both business and leisure travel.
To learn more click here.
In addition to our negotiated rates, our Preferred Agencies offer discounts at over 3,200 hotels worldwide. These are in addition to the discounts Harvard has negotiated and are available to Harvard Travelers when they book their hotels through the preferred agency. Many of these hotels offer complimentary amenities as well.
Visiting other Colleges and Universities
When visiting other colleges and universities, ask your host to recommend hotels at which they have negotiated special pricing for their guests. You can also find hotels with collegiate reciprocity on the Travel Portal by selecting Hotels from the Index on the left.