Online Booking Tool

Harvard has selected Egencia as our on-line booking tool. Egencia offers low fees for on-line booking.  

Click here  to access Harvard's Egencia website

To learn more about using Egencia, click here

The Harvard/Egencia website provides direct access to:

  • Airfares - Hundreds of fare options for a single trip, including Harvard Negotiated fares
  • Amtrak – Harvard negotiated discounts are now available for on-line booking
  • Hotels- Exclusive Egencia Hotel Rates, as well as Harvard negotiated rates, providing low rates at thousands of Hotels
  • Car Rentals – access to Harvard negotiated discounts with Hertz, National and Enterprise

How to gain access to Harvard’s Egencia website:

  1. Obtain your Egencia username by sending an e-mail request to  Be sure to include your Full Name (that matches your government issued ID), Harvard e-mail address and HUID in the body of the e-mail. Please note - you must be a Harvard employee to receive an Egencia account
  2. Once your Egencia account has been established, you will receive an e-mail from Egencia with your username and instructions to create a password
  3. Once you have created your password you will be brought to the Egencia booking homepage
  4. Click your name at the top of the page, then click on Profile, to enter your frequent flyer numbers, home airport and other personal preferences and information

Note: If you will be booking for other travelers, you will need to request a travel arranger account. Be sure to include the Full Names and e-mail addresses of the people you will be booking travel for in your request.

You can now book your travel in Egencia!

Harvard/Egencia Support:
E-mail questions to or call 5-8500, option 2.

Reservations and Technical Support:
To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Call 1-800-373-4979 for 24/7/365 assistance.

Please Note: Egencia is for the exclusive use of Harvard University employees. Non-employees may not obtain a log-in. The site is for business use only.