The links below will direct you to Harvard's travel policies, payment options and reimbursement information.
Travel Policies & Procedures
|Harvard Travel Policy|
|Sales, Meal and Room Tax Exemption Guidance||Go|
|Required use of Egencia for University-funded Air Fare for Central Administration Travelers|
|Sponsored Travel Policy|
|Parking Object Code Guidance||Go|
School Specific Travel and Reimbursement Websites
|Faculty of Arts & Sciences|
|Harvard Business School|
Business Expense Reimbursements Policy
|Business Expense Reimbursements Policy|
Travel and Entertainment Card
Travel and Entertainment Card (also referred to as the Corporate Card) - Harvard's Travel and Entertainment Card is the primary payment method for travel expenses incurred by Harvard employees. Paid employees who travel or incur entertainment expenses on behalf of the University are encouraged to apply for a Harvard Travel and Entertainment Card. For information on the benefits of having a Travel and Entertainment Card and how to apply, click here.
Direct bill Airline Tickets to your Department - This process is being discountinued as of 12/31/19 - The Web Voucher Travel Authorization Form (TAF) process with BCD will be discontinued on December 31, 2019. BCD will continue to be one of our Preferred Travel Agencies which include: BCD Travel, Egencia, The Travel Collaborative, Milne Travel and HTT.
In order to purchase tickets, you will now need to charge a Department Card, Corporate Card or the traveler’s personal card.
Harvard employees may directly bill their Airline and Amtrak tickets to departmental General Ledger coding using Harvard's Web Voucher Reimbursement application. Direct billing is only available for tickets purchased through BCD Travel, a preferred Travel Agency. For more information on direct billing, click here
While the Harvard Travel and Entertainment Card is the strongly preferred method of payment for travel expenses, those without access to a Travel and Entertainment Card (students, non-employees, and employee's who may travel too infrequently to apply for a Travel and Entertainment Card) may use cash or a personal credit card to pay for travel expenses. Note: Prepaid travel expenses (such as airline tickets) purchased with personal funds will not be reimbursed until after the trip or event has taken place.
|Receipt Requirements/Definition of Receipts|
|2019 Mileage Rates|
|Per Diem Rates - U.S. Domestic|
|Per Diem Rates - Foreign|
|Currency Exchange Rates|
|Link to WV Reimbursement (Oracle)||