The links below will direct you to Harvard's travel policies, payment options and reimbursement information. 

Travel Policies & Procedures

School Specific Travel and Reimbursement Websites

Business Expense Reimbursements Policy

Payment Options

Travel and Entertainment Card

Travel and Entertainment Card (also referred to as the Corporate Card) - Harvard's Travel and Entertainment Card is the primary payment method for travel expenses incurred by Harvard employees.  Paid employees who travel or incur entertainment expenses on behalf of the University are encouraged to apply for a Harvard Travel and Entertainment Card.  For information on the benefits of having a Travel and Entertainment Card and how to apply, click here.

Direct bill Airline Tickets to your Department - This process is being discountinued as of 12/31/19 - The Web Voucher Travel Authorization Form (TAF) process with BCD will be discontinued on December 31, 2019. BCD will continue to be one of our Preferred Travel Agencies which include: BCD Travel, Egencia, The Travel Collaborative, Milne Travel and HTT.

In order to purchase tickets, you will now need to charge a Department Card, Corporate Card or the traveler’s personal card.

Personal Funds

While the Harvard Travel and Entertainment Card is the strongly preferred method of payment for travel expenses, those without access to a Travel and Entertainment Card (students, non-employees, and employee's who may travel too infrequently to apply for a Travel and Entertainment Card) may use cash or a personal credit card to pay for travel expenses.  Note:  Prepaid travel expenses (such as airline tickets) purchased with personal funds will not be reimbursed until after the trip or event has taken place.

Reimbursements