Policies & Reimbursement

The links below will direct you to Harvard's travel policies, payment options and reimbursement information. 

Travel Policies & Procedures

Description Link
Harvard Travel Policy
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Required use of Egencia for University-funded Air Fare for Central Administration Travelers
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Sponsored Travel Policy
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School Specific Travel and Reimbursement Websites

Description Link
Faculty of Arts & Sciences
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Harvard Business School
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Business Expense Reimbursements Policy

Description Link
Business Expense Reimbursements Policy
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Payment Options

Travel and Entertainment Card

Travel and Entertainment Card (also referred to as the Corporate Card) - Harvard's Travel and Entertainment Card is the primary payment method for travel expenses incurred by Harvard employees.  Paid employees who take at least three business trips per year and/or incur entertainment expenses of $5,000 or more per year are strongly encouraged to apply for a Harvard Travel and Entertainment Card.  For information on the benefits of having a Travel and Entertainment Card and how to apply, click here.

Direct bill Airline Tickets to your Department

Harvard employees may directly bill their Airline and Amtrak tickets to departmental General Ledger coding using Harvard's Web Voucher Reimbursement application.  Direct billing is only available for tickets purchased through BCD Travel, a preferred Travel Agency.  For more information on direct billing, click here

Personal Funds

While the Harvard Travel and Entertainment Card is the strongly preferred method of payment for travel expenses, those without access to a Travel and Entertainment Card (students, non-employees, and employee's who may travel too infrequently to apply for a Travel and Entertainment Card) may use cash or a personal credit card to pay for travel expenses.  Note:  Prepaid travel expenses (such as airline tickets) purchased with personal funds will not be reimbursed until after the trip or event has taken place.

Reimbursements

Description Link
Travel Forms
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Receipt Requirements/Definition of Receipts
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2018 Mileage Rates
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Per Diem Rates - U.S. Domestic
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Per Diem Rates - Foreign
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Currency Exchange Rates
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Link to WV Reimbursement (Oracle)
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