Traveling by Ground

Rental cars

Harvard’s Preferred Car Rental Partners are Hertz, Enterprise and National. When renting a car for Harvard sponsored business, you should select a vehicle from one of these vendors. Harvard has negotiated special pricing with these vendors which includes the required insurance coverages and limits for business rentals. In order for the insurance to be included, you must use Harvard’s Corporate ID’s (listed below) when booking your car. If you use a vendor other than Hertz, Enterprise or National, you must purchase a minimum of $250K in supplemental liability insurance. Additional information on required insurance while renting a car on University business can be found in the Insurance Grid (click here).

Note: There are a handful of Hertz licensee locations (primarily in remote locations) which do not honor our corporate rates or include the insurances. You will need to purchase the SLI insurance of $250K in these locations. For a list, click here.

For more information about our preferred Rental Car Agencies or to book your rental car visit the Travel Portal and select Ground Transportation.
Harvard's Corporate ID's:
Enterprise/National - XZHARVB
Hertz - CDP-31570

Click here for:
Insurance Grid

Free Emerald Club Enrollment

Hertz Reservations / Sign up for free Hertz Gold Membership

Sedan/Car Services
Private car and sedan services are typically more expensive than taxis and should only be used when valid business reasons preclude the use of more economical transportation. The use of private sedan or car services to attend meetings on or around campus is prohibited.

In the event you do need to use a sedan or car service, we have contracted with several companies below which provide Harvard Travelers with a discount. 

DavEl / Boston Coach 

Car Sharing
When traveling locally on behalf of the university, you may want to consider using a car sharing service such as Zipcar. Once you have enrolled as a member under the Harvard program, you can use one of their many vehicles around campus for local meetings and event.
Click here for more information.


We’ve partnered with SpotHero, the nation’s leading parking reservation app, to help you find and book more affordable parking in cities, at hotels and at major airports.

With SpotHero for Business, you can…

  • Find and book parking in advance for your next meeting or business trip
  • Automate receipt forwarding by integrating with Concur
  • Keep work & personal expenses separate with business profiles

Get started:

  1. Activate your Harvard - SpotHero Account.
  2. Find parking and compare rates in 75+ cities.
  3. Book your spot on the app and link to your expense reporting tool to automate receipt forwarding.